HR & Admin Officer provide administrative support in the implementation of rules, regulations and policies of the company at the jobsites and other offices. He disseminates new company policies and memorandum. Responsible for the general order of all company-controlled facilities and sites. Keeps track all incoming and outgoing communication relative to employment and administration. Submit information to HR all resigned/terminated employees to report to DOLE. Prepares incident and accident report and minutes of meeting. Prepares monthly report (manpower report, journal/payroll entry). Give constant feed back to the project manager / HR Manager on the developments and concerns of the sites/offices and the steps taken, if any. Provide administrative support on the manpower needs in the barracks and in the project site assignment.

Source out vendors and obtain quotations and guarantees that the goods or services being obtained are in conformance with the purchase requisition requirements. He prepares comparison of quotations or proposals submitted by vendors thru the use of quotation evaluation sheet form; unit rates, delivery schedules, mode of payment, and warranty. Responsible in coordinating with vendors to expedite deliveries and keep track on upcoming deliveries is his responsibility. Should source out potential vendors for future reference/usage and invite new suppliers and enroll them thru vendor accreditation procedure.

In-charge of reviewing payables’ documentation and encoding of accounts payable voucher and disbursement voucher in SAP. Accounting Staff process down payment and advance payment to vendors. He handles advances to supplier account. Conduct periodic posting of payroll and other payroll related expenses in SAP. He prepares BIR form 2307 (PO Vendors), release checks to vendors, and respond to inquiries from other departments.